School Facilities Board (SFB)

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FORMS AND DOCUMENTS

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Energy- New Construction

Energy Efficiency & Sustainability Checklist OPEN: These forms contain the Energy Efficiency & Sustainability Checklist and Worksheets. The Architect/Engineer are to fill out these forms for all new construction projects.

“Projects shall comply with current Ashrae 90.1/ Ashrae 62/IECC”

“Waterless urinals shall be considered in all new projects”

“The equipments/products shall be certified as 'energy star' or as recommended by federal energy management program unless shown not to be cost-effective on a life cycle cost basis”

8 Years Payback Rule: SFB currently pays for High Performance T8 lamps under 8 years payback Rule. In addition to it, the districts are encouraged to present a design proposal with T5 lamps, or higher efficiency A/C units or Heat pumps. The qualification is contingent on utility cost, operating hours, and cost of upgrade.

Rules and Statutes in relation to Energy and Water Efficiency
· ARS 34-451 (A): The department of commerce in consultation with persons responsible for building systems shall adopt and publish energy conservation standards for construction of all new capital projects as defined in section 41-790, including buildings designed and constructed by school districts, community college districts and universities. These standards shall be consistent with the recommended energy conservation standards of the American society of heating, refrigerating and air conditioning engineers and the international energy conservation code.

· ARS 34-451 (E): All state agencies shall procure energy efficient products that are certified by the United States department of energy or the United States environmental protection agency as energy star or that are certified under the federal management program in all categories that are available unless the products are shown not to be cost-effective on a life cycle cost basis.

· ARS 45-313.01: Every effort shall be made to install water free urinals in all new state buildings constructed after the effective date of this section that constitute capital projects as defined in section 41-790 and to install water free urinals in existing state buildings.

· R7-6-261. Energy Saving Measures: New school facility construction and, as required, building renovations in existing schools, shall include, where reasonable, energy conservation upgrades that will provide dollar savings in excess of the cost of the upgrade within eight years of the installation.
FD ID-140 5/9/07

Energy-Existing Schools

Energy Grant Instructions OPEN: The Arizona Energy and Water Savings Grant award recipients were approved by the Board on April 3, 2008 (Development Grants)and May 1, 2008 (Implementation Grants). Award letters are being sent to those districts that received grant funding along with the Terms and Conditions as noted in the Instructions below. Please refer to these instructions to proceed with the energy and water savings projects.
· Development Grant Instructions
· Implementation Grant Instructions

FD ID-227 5/7/08
Energy Grant Awards OPEN: Below are the lists of districts that have been awarded either a Development or Implementation Energy Grant.
· Development Grant Awards
· Implementation Grant Awards

FD ID-231 6/4/08
Energy Calculators OPEN: Arizona School Facilities Board distributes building renewal funds to the school districts every year. The building renewal funds can be used to upgrade HVAC units, Lighting, Building Envelope/Roofing/ Insulation or Doors and Windows.

You can use the calculators below to determine the Energy savings/Payback with each of these upgrades.

·Energy Usage and Payback Calculator- AC Unit

·Energy Usage and Payback Calculator- Heat Pump

·Energy Usage and Payback Calculator-Insulation (Electric Heating)

·Energy Usage and Payback Calculator-Insulation (Gas Heating)

·Energy Usage and Payback Calculator-Lighting

FD ID-139 5/10/07

LEED

LEED Executive Order OPEN: Governor's Executive Order 2005-05 requiring all state funded buildings constructed after 2005 to meet at least the “silver”Leadership in Energy and Environmental Design standard
FD ID-3 5/10/07

Excess Utility

State Utilities Expenditure Report OPEN: This report includes information on utilities expenditure including excess utility submitted by approximately 150 school districts to the Arizona State Department of Education.
FD ID-145 6/4/07
Excess Utilities Report by District OPEN: Click on the alphabetical link below, then select the worksheet tab for the desired district.

·Districts A - B
·Districts C
·Districts D, E and F
·Districts G, H and I
·Districts J, K and L
·Districts M, N and O
·Districts P, Q and R
·Districts S and T
·Districts V, W and Y

FD ID-165 8/28/07

Resources

Energy Star Program OPEN: Join ENERGY STAR and reduce energy consumption...
Would you like to get information on ways to reduce energy consumption in your school district? The U.S. EPA is offering several resources through its ENERGY STAR Program. If your school district is interested in being a partner, please sign up for ENERGY STAR by clicking here.

FD ID-212 2/29/08

General SFB

FY2007 Annual Report OPEN: The School Facilities Board FY2007 Annual Report.
FD ID-198 12/21/07
FY2009-FY2013 Five-Year Strategic Plan OPEN: The School Facilities Board FY2009-FY2013 Five-Year Strategic Plan.
FD ID-197 12/21/07
FY06 Full Day Kindergarten Methodology OPEN: Explanation for how FY06 Full Day Kindergarten Capital Grants were distributed.
FD ID-38 2/24/06
FY06 Full Day Kindergarten Distribution List OPEN: Distribution list for FY06 Full Day Kindergarten Capital Grants by district.
FD ID-39 2/24/06
Expenditure Plan OPEN: Expenditure Plan for Districts qualifying for the FY06 Full Day Kindergarten Grant
FD ID-37 2/24/06

Students First Supreme Court Opinions

Supreme Court Opinion No. 1: Roosevelt v. Bishop OPEN: 1994 ruling that because the then-present scheme was the source of disparities, it was not in compliance with Arizona Constitution Article XI §1. This Article requires the legislature to enact appropriate laws to finance education in the public schools in a way that does not create substantial disparities among schools, communities or districts.
FD ID-98 7/11/06
Supreme Court Opinion No. 2: Hull v. Albrecht OPEN: 1997 ruling that the proposed legislation did not meet the requirements of Article XI because: it is itself the cause of continued substantial disparities among districts; the legislature may not delegate to the districts the responsibility to provide adequate capital facilities; and Article XI mandates adequate capital facilities statewide.
FD ID-99 7/11/06
Supreme Court Opinion No. 3: Hull v. Albrecht OPEN: 1998 ruling that the proposed Students FIRST Act of 1998 violates the requirements of the Arizona Constitution to provide a general and uniform public school system due to the provisions establishing the bonding prohibition, compressed assessment ratios and the opt-out option.
FD ID-77 3/6/06

Rules and Policies

SFB Rules OPEN: Complete Rules Document. Last updated December 2006.
FD ID-67 3/6/06
Statutes Governing the SFB OPEN: The statutes that govern the SFB are in Chapter 16 of the Education Code. These begin at ARS 15-2001 through ARS 15-2132
FD ID-116 11/7/06
Policy Book Table of Contents OPEN: FD ID-117 12/13/06
Policy Book Section I Board Governance OPEN: This section discusses the structure of the Board
FD ID-68 3/6/06
Policy Book Section II Policy Development OPEN: This section discusses how the Board's policies are developed
FD ID-69 10/10/07
Policy Book Section III Capital Plans OPEN: This section discusses the factors that are analyzed for capital plan submittal.
FD ID-70 10/10/07
Policy Book Section IV Land Acquisition OPEN: This section discusses the land acquisition process
FD ID-71 11/8/07
Policy Book Section V New Construction OPEN: This section discusses the steps between capital plan approval and construction.
FD ID-72 1/16/08
Policy Book Section VI Emergency Projects OPEN: This section discusses projects that qualify for emergency funding.
FD ID-73 3/7/08
Policy Book Section VII Preventive Maintenance OPEN: This section discusses the Preventive Maintenance Program.
FD ID-74 5/3/07
Policy Book Section VIII Building Renewal OPEN: This section discusses the Building Renewal Program.
FD ID-75 3/6/06
Tribal Government Policy OPEN: FD ID-233 6/19/08

Attorney General Opinions

2008 - Attorney General Opinions OPEN: The following SFB related Attorney General Opinion was issued in 2008.
· I08-002: March 18, 2008, Re: Availability of Funding for Water Lines Adjacent to District Property

FD ID-219 4/10/08
2005 - Attorney General Opinions OPEN: The following SFB related Attorney General Opinions were issued in 2005.
· I05-004: July 25, 2005, Re: Open Meeting Law Requirements

FD ID-237 6/24/08
2004 - Attorney General Opinions OPEN: The following SFB related Attorney General Opinions were issued in 2004.
· I04-008: September 10, 2004, Re: School Facilities Board Approval of Proposed Reductions in Square Footage of School Facilities
· I04-011: December 3, 2004, Re: Inflation Adjustment of Square Footage Cost for New School Construction

FD ID-87 3/31/06
2003 - Attorney General Opinions OPEN: The following SFB related Attorney General Opinion was issued in 2003.
· I03-011: December 19, 2003, Re: Use of Building Renewal Fund Balances for Preventative Maintenance

FD ID-223 4/11/08
2002 - Attorney General Opinions OPEN: The following SFB related Attorney General Opinions were issued in 2002.
· I02-003: March 15, 2002, Re: Leasing school property under A.R.S. § 15-1105
· I02-005: April 17, 2002, Re: School Facilities Board Jurisdiction Regarding Accommodation Schools; School Facilities Board Funding to Eliminate Debt
· I02-008: August 19, 2002, Re: School Facilities Board Funding for District Public Schools Re-designated as Charter Schools

FD ID-222 4/11/08
2001 - Attorney General Opinions OPEN: The following SFB related Attorney General Opinion was issued in 2001.
· I01-002: January 3, 2001, Re: Building Renewal Fund
· I01-016: July 20, 2001, Re: Impact of legislation regarding military airports on schools

FD ID-221 4/11/08
2000 - Attorney General Opinions OPEN: The following SFB related Attorney General Opinion was issued in 2000.
· I00-005: March 30, 2000, Re: Conditions Relating to Contributions of Land or Money to Public Schools
· I00-006: April 6, 2000, Re: Acquisition of Land for School Sites
· I00-017: June 27, 2000, Re: Transfer of Students FIRST Funds by State Treasurer

FD ID-86 3/31/06
1999 - Attorney General Opinions OPEN: The following SFB related Attorney General Opinions were issued in 1999.
· I99-006: March 5, 1999, Re: Call to the Public
· I99-021: October 19, 1999, Re: Lease of School District Property; Extended-day Kindergarten Program Charges
· I99-024: November 24, 1999, Re: School District Procurement of Architectural Services

FD ID-220 4/10/08

New Construction

Design/Budget Review Meeting Agendas OPEN: All new school construction projects must include in the design process a Kick-Off Meeting and design and budget review meetings at each of the following stages: Schematic Design, Design Development and Guaranteed Maximum Price/Construction Documents. Below are the agendas for each of these meetings.
· SFB NC 420-01 1st Meeting-Kick-Off Agenda
· SFB NC 420-02 2nd Meeting-Schematic Design and Budget Review Agenda
· SFB NC 420-03 3rd Meeting-Design Development and Budget Review Agenda
· SFB NC 420-04 4th Meeting-Guaranteed Maximum Price/Construction Documents and Final Budget Review Agenda

FD ID-225 4/21/08
Policy on Campus Layouts OPEN: On November 2, 2006, the School Facilities Board approved the policy regarding campus layouts and allowable exterior lineal feet. This summary shows the number of buildings and amount of exterior lineal feet the SFB will fund. Sample shapes are also included.
FD ID-64 11/2/06
SFB Funded Design Elements OPEN: Design elements that will be funded in addition to the formula amount.
FD ID-125 4/9/07
Demographic Report FY2008 OPEN: FY2008 Demographic Report to the Legislature.
FD ID-148 6/19/08
Construction Cost Index OPEN: Construction cost per square foot by grade configuration. Last updated 10/18/07.
FD ID-90 6/25/07
Fire Alarm Guidelines OPEN: Minimum Fire Alarm System Guidelines
FD ID-26 2/15/06
Exterior Basketball Court Guidelines OPEN: Guidelines for the concrete or asphalt hard court
FD ID-27 2/15/06
Architectural Fee Guidelines OPEN: These guidelines are to be used to determine the Lump Sum Architectural & Engineering (A&E) fees for "Basic Services" for all SFB projects, including both New Construction and Deficiency Correction projects.
** These are guidelines, not a schedule **
FD ID-33 2/15/06
Funding for Site Specific Conditions OPEN: Additional funding guide for site specific conditions.
FD ID-29 2/15/06
Board of Technical Registration Requirements OPEN: This item contains a list of requirements needed for the SFB to release funding.
FD ID-30 9/1/06
SFB's Non-Participating Role OPEN: Items the SFB has a non-participating role in. This is a base outline for conversations between SFB and Districts when the opportunity is set to review their latest plans.
FD ID-103 9/1/06
Cost Reduction Items OPEN: Items the SFB does not fund if the construction cost exceeds the approved SFB budget.
FD ID-28 6/23/06
Applicability of Local Zoning Ordinances OPEN: The Board's attorney has researched the applicability of a city or town's local zoning regulations to school districts. The memo refers to information originally provided in 2001 explaining that districts are exempt from local zoning ordinances and regulations.
FD ID-122 3/5/07

Schools Under Construction

Projects Under Construction OPEN: List of projects currently under construction, sorted by district. Includes information on location, architect, contractor, size of school, and expected opening date.
FD ID-112 2/11/08
Vista Grande High School Progression Photos OPEN: The Casa Grande Union High School District is building the new Vista Grande High School with a capacity of 1,995 students. The 187,500 square foot school will open in FY 2010.
FD ID-235 6/23/08
Inca Elementary Construction Photo OPEN: The Buckeye Elementary District is currently building a 73,920 square foot K-8 school which is scheduled to open in FY 2009.
FD ID-238 6/24/08
Coatimundi Middle School Construction Photos OPEN: The Santa Cruz Valley Unified District recently broke ground on the new Coatimundi Middle School. The 38,668 square foot school will have a student capacity of 468 and is expected to open in August 2008.
FD ID-208 2/11/08
McCartney Ranch Construction Progression Video OPEN: The Casa Grande Elementary District's McCartney Ranch School construction progression video from footings to rooftop. Double click "Play Movie" to begin.
FD ID-207 2/11/08
Youngker High School Construction Photos OPEN: The Buckeye Union High School District broke ground on their newest high school, Youngker High, in February 2006. The school for 1200 opened in August 2007. Photos of the school's progress are provided by GV Enterprises.
FD ID-108 2/11/08

General Information

Press Releases-FY08 Capital Plan Cycle OPEN: Below are the Press Releases issued during the FY08 Capital Plan Cycle detailing the Board's new school awards each month.
·Press Release 12/07/07
·Press Release 1/11/08
·Press Release 2/8/08
·Press Release 3/10/08
·Press Release 4/11/08
·Press Release 5/7/08

FD ID-213 5/12/08

Schools Under Construction

Tartesso Elementary Photos OPEN: The Saddle Mountain Unified District completed the Tartesso Elementary School project in August 2007. The 69,300 square foot facility has an 857 student capacity.
FD ID-210 2/22/08

General Information

ADM Projections by Project OPEN: This is a list of all New Construction projects that are Board approved, under construction, or on hold along with the most recent ADM projections. Sorted by project status, this excel file may be saved to sort by a different category. Last updated 5/01/08.
FD ID-203 5/12/08
New Construction Approvals to Date OPEN: This is a list of all new construction projects awarded by the SFB since 1999. Sorted by district, this excel file may be saved to sort by a different category. Last updated 5/12/08.

For slower computers, you may wish to download the PDF Version
You will not be able to sort in this document.
FD ID-85 5/12/08
Conceptually Approved Schools OPEN: The following is a list of schools conceptually approved to date. Conceptual projects are for planning purposes only and have no funding associated with them. Last updated 5/12/08.
FD ID-121 5/12/08
New Construction Photo Gallery OPEN: This document contains project information, including photos, for every new construction project funded by the SFB. To view a particular project, click on a district selected from the Bookmarks; you may then select a project. Bookmarks are sorted by district and includes only completed projects.
If you would like to submit a photo or additional information about your district's project, please email Kerry Campbell at kcampbell@azsfb.gov
FD ID-101 6/24/08

Emergency Deficiency

Policy Book Section VI Emergency Projects OPEN: This section discusses projects that qualify for emergency funding.
FD ID-73 3/7/08

Building Renewal

Building Renewal Plan Board Approvals FY2008 OPEN: Each month the Board reviews the Building Renewal Plans that have been submitted by districts. Below are the approvals for FY2008.
· December 6, 2007
· January 10, 2008
· February 7, 2008
· March 13, 2008
· April 3, 2008
· May 1, 2008
FD ID-217 5/12/08
FY 2008 Building Renewal Allocation OPEN: Building Renewal Allocation for FY 2008. Sorted by District, the total allocation is $86,283,500.
FD ID-151 7/20/07
FY 2007 Building Renewal Allocation OPEN: Building Renewal Allocation for FY 2007. Sorted by District, the total allocation is $86,283,500.
FD ID-97 6/21/06
FY 2006 Building Renewal Allocation OPEN: Building Renewal allocation for FY 2006. Sorted by District, the total allocation is $70,000,000.
FD ID-83 3/14/06
AG Opinion on Building Renewal Balances for PM OPEN: Attorney General Opinion I03-011 regarding use of Building Renewal Balances for Preventive Maintenance.
FD ID-88 3/31/06

Preventive Maintenance

Directions OPEN: FD ID-52 2/24/06
Preventive Maintenance Board Report OPEN: FD ID-50 2/24/06
Life Expectancies Informational Sheet OPEN: The useful lives of the listed items vary directly with their initial quality and level of maintenance. The list is based upon good quality components and a level of maintenance over the useful life that is consistent with manufacturer specifications.
FD ID-43 2/24/06
AG Opinion on Building Renewal Balances for PM OPEN: Attorney General Opinion I03-011 regarding use of Building Renewal Balances for Preventive Maintenance.
FD ID-88 3/31/06

21st Century Schools

21st Century Schools Report OPEN: In response to Governor Janet Napolitano's Executive Order 2007-06, the School Facilities Board has published the 21st Century Schools Report - Ensuring Innovative School Facilities for the Digital Age.

FD ID-175 10/2/07
Exhibit D-Feedback and Comments OPEN: These comments were received during the public review period of the 21st Century Schools Report - Ensuring Innovative School Facilities for the Digital Age. This link is referenced in the report. Included are survey results from the Department of Education and the Arizona Technology in Education Association.
FD ID-176 10/2/07
Live Interview on Safety Recommendations - 8/8/07 OPEN: SFB Executive Director John Arnold is interviewed by 12 News about the ten new safety recommendations. The link will take you to the article "How safe is your child's school?". To play the video, click on "Play Video" to the far right of the article. If you have any questions, please contact Kerry Campbell at kcampbell@azsfb.gov
FD ID-162 8/20/07
Live Interview on 21st Century Schools - 7/5/07 OPEN: SFB Executive Director John Arnold is interviewed by 12 News regarding Building 21st Century Schools.
FD ID-163 8/20/07
Executive Order - Building 21st Century Schools OPEN: Governor's Executive Order 2007-06 Building 21st Century Schools
FD ID-143 5/22/07

Land Acquisition General Information

State Land Acquisition/Lease Process OPEN: Please follow this process for acquiring a State Land Lease for new school construction.
FD ID-199 1/3/08
State Land Acquisition Timeline OPEN: This spreadsheet shows a timeline of the steps required to acquire a State Land Lease.
FD ID-202 1/18/08
Engineering Services Contracts OPEN: A search of the State Procurement SPIRIT database provides a list of architectural/engineering firms on State Contract that may be used for civil engineering services when applying for a State Land Lease. Please note contract Start Date and End Date.
FD ID-187 12/13/07

Board Happenings

SFB Board Tours Vista Grande HS Site OPEN: Prior to the Board meeting on June 5, 2008, members of the SFB Board and staff toured the new Vista Grande High School construction site.
FD ID-236 6/24/08
Tour of Valley Vista High OPEN: Following the November 2, 2006 Board Meeting, the Dysart Unified District provided a tour of their newest high school, Valley Vista High.
FD ID-114 11/7/06
October 3, 2006 Conference Photos OPEN: On October 3, 2006, the SFB and AASBO hosted an all day conference at the Pointe Hilton Squaw Peak in Phoenix. "Overcoming the Challenges of Facilities Planning" had over 300 attendees. The conference consisted of two breakout sessions and three general sessions. Exhibitors were also on hand to show their products and services.
FD ID-110 10/16/06
Tour of Desert Oasis Elementary OPEN: Following the June 1, 2006 Board Meeting, the Tolleson Elementary District provided a tour of their newest school, Desert Oasis Elementary.
FD ID-96 6/12/06

General Information

HVAC Units-APS Incentives OPEN: List of HVAC Units that may qualify for APS incentives. Please contact APS
for further information.
FD ID-144 5/31/07
APS Business Solutions Program OPEN: APS has announced their Business Solutions Program, which can help commercial businesses, K-12 schools, public agencies and industrial customers save money on energy costs.(Please Note: These programs are only available to APS customers.)
FD ID-93 5/9/06
SRP Lighting Incentive Program OPEN: SRP has announced a Lighting Incentive Program for their commercial customers. The incentive is $0.20 per watt reduced by installing approved energy efficient lighting technology and/or lamps. Please click the link above for more information.
FD ID-179 11/28/07

New Construction

FY 2008 Capital Plan Instructions OPEN: Instructions on how to properly complete the FY 2008 Capital Plan Submittal Form.
FD ID-156 8/16/07
FY 2008 Capital Plan Forms OPEN: ARS §15-2041 C. requires districts to submit a capital plan to the School Facilities Board annually by September 1, and request monies from the new school facilities fund if the plan indicates a need for a new school or addition to an existing school within the next four years (through FY 2011-12), or a need for land within the next ten years (through FY 2017-18).

The FY 2008 Capital Plan Forms provide a format to document that the Plan has been approved by the district’s governing board. This form requires a signature; please mail it to:

School Facilities Board
Attention: Amber Peterson
1700 West Washington, Suite 230
Phoenix, Arizona 85007

FD ID-155 8/16/07
FY07 Renovations & Building Renewal Expenditures OPEN: FY 07 Renovations & Building Renewal Expenditure Report

Last year, the SFB introduced a web-based system for districts to complete their three-year building renewal plans. The feedback we received was very positive. This year, we have expanded the web-based system to include two additional reports – prior year renovations and prior year building renewal expenditures. Click OPEN above for instuctions to aid school districts in using the web-based program.

School districts are required to submit renovation reports by September 1 per ARS §15-2031(F). This information is used to calculate future building renewal needs. ARS §15-2031(H) requires districts to report by October 15 projects funded with building renewal in the previous fiscal year.
FD ID-106 8/16/07
Instructions for FY 2007 Changes in Square Footage OPEN: Instructions on what to do with the Building Preview Report that was mailed to each district and how to properly complete the FY 2007 New Square Footage Report and FY 2007 Re-located Portables Report.
FD ID-157 8/16/07
FY2007 New Square Footage Report OPEN: Please use this report to indicate any new schools or new buildings that were built between July 1, 2006 and June 30, 2007.
FD ID-158 8/16/07
FY 2007 Re-located Portables Report OPEN: Use this form to report the re-location of portables that occurred between July 1, 2006 and June 30, 2007.
FD ID-159 8/16/07
Affidavits for Project Manager and Governing Board OPEN: As required by ARS§15-2041(K)the following affidavits must be signed by the Project Manager and the District Governing Board, respectively, prior to design of a new school project.
· SFB NC340-07 Affidavit for Project Manager
· SFB NC350-07 Affidavit for Governing Boards
FD ID-228 5/22/08
Cost Estimate Cover Sheet Instructions OPEN: Instructions for the Cost Estimate Cover Sheet, used to summarize the cost estimate for a construction project.
FD ID-21 11/19/07
Cost Estimate Cover Sheet OPEN: Form SFB NC 522-06 is used to calculate the additional costs associated with new school construction projects including the A/E fee, pre-construction services, FF&E, Computers, etc.
FD ID-209 2/21/08
New Construction Schedule of Values OPEN: This cost breakdown spreadsheet is filled out by the CM@Risk and used as part of the GMP proposal/negotiation process.
FD ID-107 1/3/08
Request for Funds OPEN: Request funds for new construction process
FD ID-31 5/9/06
Design Team Concept Certification OPEN: New School Construction Design Build Project with Owner, Architect & Manufacturer/Builder-Design Team Concept Certification
FD ID-24 9/1/06
CM@Risk Certification OPEN: Owner, Architect, and CM@Risk Design Team certify all aspects of project will comply with building adequacy SFB Rules Document
FD ID-23 9/1/06
District and Architect Certification OPEN: Use this document to certify to the SFB that a particular architect will be performing design services for your district for a given project.
FD ID-25 9/1/06
Closeout Sheet OPEN: Required documentation for New Construction closeout.
FD ID-32 10/26/07
District Funding Resolution OPEN: Sample resolution for districts to provide if they are contributing district funds to a new construction project
FD ID-82 3/13/06
Guideline Waiver Request Form OPEN: Please submit this form to request a waiver from the minimum guidelines.
FD ID-84 3/23/06
Breakdown of Design Elements OPEN: Filled out by the CM@Risk and used as part of the GMP proposal/negotiation process along with the New Construction Cost Breakdown Sheet.
FD ID-131 5/4/07

Emergency Deficiency

Emergency Application OPEN: Project Application Form SFB EP 110-08 for Emergency Deficiency Correction funding. This form may be filled out online, then print, sign the bottom of the form and submit to the SFB including any supporting documentation. If you have any questions, please contact Kerry Campbell at kcampbell@azsfb.gov

FD ID-234 6/23/08

Building Renewal

INSTRUCTIONS - FY 2008 Building Renewal Plan OPEN: ARS §15-2031(H) requires districts to report by October 15 projects funded with building renewal in the previous fiscal year, as well as a building renewal plan for the following three years. The web-based system will allow the SFB to compare district-reported expenditures with the projects budgeted in the three-year plan.

Although the expenditure report is not due until October 15, it could save the district time to complete it at the same time as the renovation report. These two reports generally contain overlapping information. The web-based system allows districts to enter the data once, and choose whether or not it transfers to the other report.

Further, the FY 2007 expenditure report should be done before the FY 2008 three-year plan is started, as certain features make reporting easier if done in this order. Specifically, FY 2007 building renewal expenditures will be used to calculate the FY 2008 carry forward amount used in the three-year plan. Also, projects not marked as “complete” in the expenditure report will roll over into the FY 2008 plan; districts will not have to re-type the information.

CLICK HERE to begin working in the web-based program.

FD ID-164 8/28/07
INSTRUCTIONS - FY07 Expenditure Reporting OPEN: Last year, the SFB introduced a web-based system for districts to complete their three-year building renewal plans. The feedback we received was very positive. This year, we have expanded the web-based system to include two additional reports – prior year renovations and prior year building renewal expenditures.

School districts are required to submit renovation reports by September 1 per ARS §15-2031(F). This information is used to calculate future building renewal needs. ARS §15-2031(H) requires districts to report by October 15 projects funded with building renewal in the previous fiscal year.

CLICK HERE to begin working in the web-based program.

FD ID-166 8/28/07

Preventive Maintenance

PM Plan Approval Statement OPEN: FD ID-51 2/24/06
FY2007 PM Reporting Statement OPEN: On an annual basis, each District must submit a Preventive Maintenance Reporting Statement to the SFB , which is signed by the District’s Maintenance Manager, Superintendent, and Governing Board President.
FD ID-53 8/16/07
Electrical Task Sheet OPEN: The checklists are to be completed by building and filed for each school within the District. The respective SFB Liaison will review these PM files when they inspect the school. Please be sure to view the additional tabs located along the bottom of the page.
FD ID-48 2/24/06
HVAC Task Sheet OPEN: The checklists are to be completed by building and filed for each school within the District. The respective SFB Liaison will review these PM files when they inspect the school. Please be sure to view the additional tabs located along the bottom of the page.
FD ID-41 2/24/06
Plumbing Task Sheet OPEN: The checklists are to be completed by building and filed for each school within the District. The respective SFB Liaison will review these PM files when they inspect the school. Please be sure to view the additional tabs located along the bottom of the page.
FD ID-42 2/24/06
Roofing Task Sheet OPEN: The checklists are to be completed by building and filed for each school within the District. The respective SFB Liaison will review these PM files when they inspect the school. Please be sure to view the additional tabs located along the bottom of the page.
FD ID-44 2/24/06
Special Equipment Task Sheet OPEN: The checklists are to be completed by building and filed for each school within the District. The respective SFB Liaison will review these PM files when they inspect the school. Please be sure to view the additional tabs located along the bottom of the page.
FD ID-45 2/24/06
Special Systems Task Sheet OPEN: The checklists are to be completed by building and filed for each school within the District. The respective SFB Liaison will review these PM files when they inspect the school. Please be sure to view the additional tabs located along the bottom of the page.
FD ID-46 2/24/06
Surfaces Task Sheet OPEN: The checklists are to be completed by building and filed for each school within the District. The respective SFB Liaison will review these PM files when they inspect the school. Please be sure to view the additional tabs located along the bottom of the page.
FD ID-47 2/24/06

Land Acquisition

Land Acquisition Applications OPEN: To apply for review of a potential school site or facility, please complete an application and submit it to Kerry Campbell at kcampbell@azsfb.gov.
·Donation Application
·Purchase or Lease Application

FD ID-201 1/17/08
Land Acquisition-Terms and Conditions OPEN: When a district receives funding from the SFB, the district signs Terms and Conditions governing the management of that award. The Board initially adopted T&C's for Purchases on June 14, 1999. On April 3, 2008, the Board modified these and developed a specific set each for Purchases, Leases and Donations.
·Purchase-Terms and Conditions
·Lease-Terms and Conditions
·Donation-Terms and Conditions

FD ID-216 4/9/08
Affidavit for Pesticide Restrictive Covenants OPEN: SFB LA 201-08 Affidavit for Pesticide Restrictive Covenants is to be completed during the land acquisition process by the district when there is no agricultural use or farming of land within a one-quarter (1/4) mile radius of the subject property and when no Pesticide Restrictive Covenants are required for any of the parties within a one-quarter (1/4) mile radius of the subject property.

FD ID-224 4/18/08

21st Century Schools

School Safety Recommendations OPEN: Based upon comments received from SFB’s Board and the pubic, a literature search, and design references such as CPTED, the SFB recommends that these ten safety features be considered as an element of any school design.
FD ID-153 8/6/07
Indoor Air Quality OPEN: A.R.S. 15-2002.A.14 requires the SFB to provide school districts with information on improving and maintaining the indoor environmental quality in school buildings every two years. The link above provides the information SFB staff has compiled and released to the districts.
FD ID-230 6/4/08